Legal Information
Privacy Policy
Last Updated: September 1, 2026
This Privacy Policy provides comprehensive information on how the association "LATVIJAS KONTAKTA KARATĒ LĪGA" (hereinafter — LKKL, Controller, or we) processes and protects the personal data of website visitors (https://lkkl.lv), students, and their legal guardians (including special categories of personal data) in accordance with:
- Regulation (EU) 2016/679 of the European Parliament and of the Council (General Data Protection Regulation — GDPR);
- Personal Data Processing Law of the Republic of Latvia;
- Sports Law of the Republic of Latvia;
- Regulation (EU) 2024/1689 of the European Parliament and of the Council (EU Artificial Intelligence Act / AI Act).
1. Data Controller and Contact Information
- Legal Name: Biedrība "LATVIJAS KONTAKTA KARATĒ LĪGA" (Latvian Contact Karate League)
- Registration Number: 4000815186
- Legal Address: Peldu iela 4-41, Ulbroka, Ropažu novads, LV-2130, Latvia
- Dojo Locations:
- Purvciems: Vēsmas iela 6, Rīga
- Ķengarags: Aglonas iela 35, Rīga
- Ulbroka: Acones iela 4, Ulbroka
- Jugla: Brīvības gatve 388, Rīga
- Email for Data Protection Inquiries: lkkl.karate.latvia@gmail.com
- Website: https://lkkl.lv
2. What Personal Data We Process
2.1. Website Applications and Communication
When completing the registration form on lkkl.lv for complimentary introductory sessions, we collect:
- First and last name (of the student and/or parent/guardian);
- Contact telephone number and email address;
- Selected dojo location (Purvciems, Ķengarags, Ulbroka, or Jugla);
- Student age / age group (to assign the appropriate training schedule and workload);
- Any supplementary notes or comments submitted voluntarily in the message field.
2.2. Technical Access Data and Cookies
When accessing our website, technical log data (IP address, browser type, timestamp, cookie consent choices) is automatically processed. Detailed details can be found in our Cookie Policy.
2.3. Photography, Video, and Media Records
- Individual and Targeted Materials: Athlete portraits, bio profiles in the "Our Champions" section, interviews, and highlighted social media posts where an individual student is the primary subject.
- Public Event Coverage: General photo and video coverage of open training camps, seminars, belt gradings, and official tournaments (including WKB Latvia Open and international championships) documenting the event as a collective whole.
2.4. Special Categories of Personal Data (Health Data)
Upon enrolling in regular training routines and participating in full-contact competitions, LKKL processes health-related records:
- Medical certificates issued by a family doctor or sports physician confirming general physical fitness and authorization to engage in high-intensity contact martial arts;
- Information regarding chronic physical limitations, past injuries, or allergies voluntarily disclosed to the coaching staff to ensure safe training intensity and immediate first aid if required.
3. Protection of Minors (Children)
Recognizing that a significant number of LKKL members are children and adolescents, we maintain enhanced safeguards:
- Application forms for minors are submitted and authorized exclusively by their legal representatives (parents or legal guardians);
- Publication of identifiable photographs, names, or video recordings of minors in individual promotional materials requires separate, explicit written consent from a parent/guardian;
- A legal representative maintains the right at any time to request the removal or erasure of individual photos or videos of their child by contacting lkkl.karate.latvia@gmail.com.
4. Artificial Intelligence (AI) and Image Processing
In accordance with Article 50 of the EU Artificial Intelligence Act (Regulation (EU) 2024/1689) regarding transparency:
- Artistically Modified Content: Selected visual graphics, background illustrations, and stylized fighter portraits (such as in the "Our Champions" gallery) may be enhanced or post-processed utilizing digital AI algorithms;
- Identifiable Individuals: Where an image of an identifiable individual has been substantially generated or altered with AI tools, appropriate labeling or contextual clarification is provided;
- Minor AI Processing: Any AI styling applied to photographs of minors is subject to prior explicit parental consent;
- No Automated Decision-Making: LKKL does not utilize automated AI systems or profiling to make decisions regarding admissions, grading, or competitive roster selection (GDPR Art. 22). All applications are reviewed manually by coaching personnel.
5. Legal Bases for Processing
| Data Category & Processing Purpose | Legal Basis (GDPR & Latvian Legislation) |
|---|---|
| Application processing & complimentary session scheduling | Steps taken prior to entering into a contract (GDPR Art. 6(1)(b)) |
| Club operations, member roster records & billing | Contract performance (GDPR Art. 6(1)(b)) and statutory accounting compliance (GDPR Art. 6(1)(c)) |
| Health records & physical fitness evaluations | GDPR Art. 9(2)(a) & 9(2)(h) in conjunction with Section 10(2) of the Latvian Sports Law (obligation to ensure participant medical fitness) |
| Individual media profiles & AI-stylized portraits | Explicit consent of data subject or legal guardian (GDPR Art. 6(1)(a)) |
| Public championship coverage & sports journalism | Legitimate interest in promoting martial arts and public information (GDPR Art. 6(1)(f)) |
| Technical security & cybersecurity defenses | Legitimate interest in site integrity (GDPR Art. 6(1)(f)) |
6. Data Retention Periods
- Website Inquiries: Retained for up to 12 months following initial inquiry if the applicant does not join regular sessions;
- Active Member Records: Retained throughout membership and thereafter in accordance with statutory accounting and civil limitation statutes;
- Health Records (Medical Certificates): Retained only for the duration of their official validity or relevant competition season, following which they are securely returned or destroyed;
- Media Archive: Retained until consent is revoked (for individual portraits) or until materials cease to hold historical or informational relevance.
7. Data Recipients and International Transfers
Personal data is disclosed only where strictly necessary and justified:
- Authorized LKKL Staff: Coaches and designated safety officers;
- Emergency Medical Services: In the event of acute trauma during training or tournament bouts;
- World Kyokushin Budokai (WKB): Athlete name, surname, results, and rank exclusively for official international Kyu/Dan registry certification and championship registrations;
- Technical Processors: Google LLC (email delivery via WP Mail SMTP) and EU-based hosting infrastructure under Standard Contractual Clauses (SCC) and the EU-U.S. Data Privacy Framework.
8. Your Rights
As a data subject (or legal guardian of a minor), you hold the right to:
- Request access to your personal data and obtain a copy;
- Request rectification of inaccurate data or completion of incomplete records;
- Request erasure ("right to be forgotten"), subject to statutory record-keeping requirements;
- Request restriction of processing or object to processing based on legitimate interests;
- Withdraw previously given consent at any time without affecting prior lawful processing;
- Lodge a complaint with the supervisory authority:
Data State Inspectorate (Datu valsts inspekcija — DVI)
Address: Elijas iela 17, Rīga, LV-1050, Latvia
Email: pasts@dvi.gov.lv
Website: www.dvi.gov.lv
9. Contact Us
For any inquiries regarding this Privacy Policy or your personal data rights, please contact:
📧 lkkl.karate.latvia@gmail.com